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Terms and Conditions


The General terms and conditions are valid for all reservation requests made over the Everywhere Reservations System – (subsequently refferred to as ERS)


Every reservation request and booking will be made via the ERS as a in your name and sent to the Hotel. Your reservation request will be sent per E-Mail to the hotel. Bookings made over ERS for single services or packages are binding. On booking, per mouse click, an accommodation contract is made; please take careful note of the given cancelation deadlines and conditions.

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.

Accommodation and payment:

When making a booking, an accommodation contract between yourselves and the Hotel comes into force. The price should be paid directly with credit card. Full pre-payment is required to guarantee the reservation. All services and obligations arising from the accommodation contract exist directly and exlusively between the customer and the Hotel. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail.

Changes and cancellations:

Cancellation of registration has to be made in writing to If a cancellation is received before the cancellation deadline, you get 100% back (minus 20 EUR handling charges). After this date, or if registrants fail to attend the meeting for any reason whatsoever, regrettably no refund (registration fee and city tax) can be made. Payments will not be refunded if the conference is cancelled by the organizers.

Cancellations Deadline:

The customer can cancel free of charge until January 31, 2024.

From February 01, 2024 cancellation of the entire room is under 100% penalty. 

Hotel classification and hotel:

The standard international hotel classification by star rating gives a non-binding indication of the hotel standard taking into account the self-rating of the hotel. All additional hotel and travel information and descriptions are based on information provided by the hotel websites: they are not binding since they can change without notice, please contact the hotel for updated information. The information given has been put togther with all due care and attention. Everywhere cannot be held responsible should errors occur in the collection or transmission of the information.

For any information regarding the terms and conditions of the chosen hotel, please consult the dedicated website of each hotel.

Applicable law: Italian law applies. Jurisdiction is Verona, Italia.

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